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  #1  
Old 05-28-2020, 1:19 PM
ronlglock's Avatar
ronlglock ronlglock is offline
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Default Papers to keep vs toss

This really needs to be in the FAQ and I am not the expert. What do I actually need to log and file? Here is what I am keeping now which may be overkill.

And should I keep multiple files, because right now, everything is going in date order in one huge file.

DROS:
  • 4473
  • Pending DROS
  • Delivery DROS
  • CA ID
  • Proof of citizenship (if "federal limits apply")
  • Proof of residence
  • Safe handing and safe affidavits
PPT:
  • 4473
  • Pending DROS (only one with the seller's signature)
  • Delivery DROS
  • Buyer and seller CA ID
  • Buyer proof of citizenship (if "federal limits apply")
  • Buyer proof of residence
  • Safe handing and safe affidavits
FFL Inbound:
  • Seller Invoice
  • FFL
  • CFLC letter
FFL Outbound:
  • Our Invoice
  • FFL
  • FFLeZCheck printout
  • CFLC letter

And when I log FFL in/out I log all the digits -- do I need to?

Thanks!
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Last edited by ronlglock; 05-28-2020 at 1:50 PM..
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  #2  
Old 05-28-2020, 11:34 PM
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ugimports ugimports is offline
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Default

I separate State vs Fed documents as they don't need to see each other's stuff and during an audit you'll have to separate them anyway. If your number of transactions is small it may be a non issue. As far as keep/toss, these I toss:

DROS: (toss this whole bucket after 3 years except 4473)

PPT: (toss this whole bucket after 3 years except 4473)

And when I log FFL in/out I log all the digits -- do I need to?
-- I log 1st 3 last 5.
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  #3  
Old 05-29-2020, 9:49 AM
ronlglock's Avatar
ronlglock ronlglock is offline
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Quote:
Originally Posted by ugimports View Post
I separate State vs Fed documents as they don't need to see each other's stuff and during an audit you'll have to separate them anyway. If your number of transactions is small it may be a non issue. As far as keep/toss, these I toss:

DROS: (toss this whole bucket after 3 years except 4473)

PPT: (toss this whole bucket after 3 years except 4473)

And when I log FFL in/out I log all the digits -- do I need to?
-- I log 1st 3 last 5.
How long and which bucket do I store the "extra" documents in:
CA ID
Proof of citizenship (if "federal limits apply")
Proof of residence
Safe handing and safe affidavits
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  #4  
Old 05-29-2020, 9:50 AM
ugimports's Avatar
ugimports ugimports is offline
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Quote:
Originally Posted by ronlglock View Post
How long and which bucket do I store the "extra" documents in:
CA ID
Proof of citizenship (if "federal limits apply")
Proof of residence
Safe handing and safe affidavits
All of these I only have as part of the DROS and they need to say with it for audit purposes.
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Closure Schedule: http://ugimports.com/closed
web: http://ugimports.com/calguns / email: sales@ugimports.com
phone: (510) 371-GUNS (4867)

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  #5  
Old 05-29-2020, 10:09 AM
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Tyke8319 Tyke8319 is offline
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FSC test is kept for 5 years.
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So, now it is ironic that the State whittles away at the right of its citizens to defend themselves from the possible oppression of their State.
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